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Legal Administrative Assistant

Crowley Fleck PLLP
9 days ago
Full-time
On-site
Missoula, Montana, United States
Our Missoula, Montana office is currently seeking an experienced Legal Administrative Assistant.
 
POSITION SUMMARY:
The Legal Administrative Assistant works closely with attorneys and legal professionals in a collaborative environment. This position will provide direct support to assigned attorneys and is responsible for performing a variety of administrative and clerical support tasks to ensure high-quality service and efficient day-to-day operations.  The number of attorneys supported is based on the workload of the attorneys and may increase or decrease based on the needs of the Firm.
 
KEY RESPONSIBILITIES:
  • Maintains physical and electronic and case files.
  • Opens and closes case files in accordance with firm procedures.
  • Retrieves information as requested from records, email, files, and other related documents; prepares written summaries of data when needed.
  • Prepares, formats, proofs, and files legal documents, contracts, briefs, motions, and pleadings as assigned. 
  • Schedules meetings, conferences, and depositions; maintains attorneys’ calendars with appointments, court appearances, and other deadlines as requested.  
  • Communicates professionally with courts, clients, opposing counsel, and other parties via phone, email, and in person.
  • Assists assigned attorneys with time entry, travel arrangements, and expense reimbursements as needed.
  • Performs general administrative tasks such as copying, scanning, filing, and data entry.
  • Learns and adapts to new software tools, processes, and operational procedures.
  • Responds to and resolves administrative inquiries and questions.
  • May provide periodic backup support to other legal assistants and attorneys as needed.
  • May provide periodic backup support to the receptionist’s duties as needed. 
  • Performs other related duties as assigned. 
KEY SKILLS:
  • Strong customer service and interpersonal skills are required to communicate effectively and professionally with all levels of personnel and external clients.  
  •  Able to maintain strict confidentiality of client and firm information. 
  • Understands and implements general rules of ethical behavior applicable to legal personnel. 
  • Able to work in collaboration within a team and independently. 
  • Able to learn new skills as technology evolves.
  • Possesses excellent attention to detail, follows up on projects, and follows through on deliverables.
  • Able to develop and apply comprehensive planning and organizing strategies to ensure tasks and projects are appropriately prioritized and resources are used effectively and efficiently.
  • Able to work under tight deadlines, handle multiple detailed tasks, and anticipate when help will be needed from department members. 
  • Flexible and able to respond quickly and positively to shifting demands and opportunities.
  • Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.
  • Writes clearly and informatively, edits work for spelling and grammar, adapts communication to suit needs, presents numerical data effectively, and can read and interpret written information.
  • Speaks clearly and persuasively, listens and gets clarification as needed, responds well to questions, and takes a collaborative approach in group settings.
  • Able to take responsibility for work activities and personal actions, follow through on commitments, acknowledge and learn from mistakes, and recognize the impact of one’s behavior on others.
  • Able to independently formulate sound decisions and select an effective course of action using available information.
MINIMUM QUALIFICATIONS:
  • High school diploma or equivalent.
  • Minimum of three years of experience in an administrative role preferred.
  • Working knowledge of Microsoft Office Suite, Adobe, and other similar software.
  • Must be able to read, comprehend, and follow written and verbal instructions.
  • Available to work overtime as needed and approved by assigned attorneys.
  • Valid driver’s license.
PHYSICAL REQUIREMENTS:
  • Prolonged periods of sitting at a desk and working on a computer. 
  •  Must be able to lift up to 25 pounds at times. 
PAY & BENEFITS:
The Firm offers a competitive wage and a comprehensive benefits package including: 
  • Medical, dental, and vision.
  • Employer paid short and long-term disability.
  • Voluntary life, accident, and critical illness.
  • Flexible spending accounts.
  • Vacation, sick, and personal leave.
  • Paid parental leave.
  • Fully vested 401(k) retirement plan with employer contributions (eligible after 1 year).
DISCLAIMER:
This job posting is not meant to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position's scope and function.

Somos un empleador con igualdad de oportunidades y todos los candidatos calificados recibirán consideración por el empleo sin distinción de raza, color, religión, sexo, origen nacional, estado de discapacidad, estado de veterano protegido o cualquier otra característica protegida por la ley.