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Squire Patton Boggs is one of the world's strongest integrated legal
practices. With over 1,500 lawyers spanning more than 40 offices
across four continents, the firm is renowned for its local connections
and global influence, delivering comprehensive legal services across
North America, Europe, the Middle East, Asia Pacific, and Latin America.
We are seeking an experienced Executive Legal Secretary for our
Columbus office. The ideal candidate will have a minimum of 5 years of
legal secretarial experience, preferably in a law firm, and will be
able to work closely with a diverse group of professionals in a
fast-paced environment. This position requires a broad knowledge and
understanding of practice areas across the firm as well as firm
administrative functions.
Responsibilities:
- Composes general correspondence, reports, memoranda, spreadsheets,
expense reports, and complex documents that may require advanced
word processing skills.
- Maintains attorney(s) appointment calendar, meetings, business
trips, sensitive client matters, and prepares mailings.
- Arranges all travel reservations and prepares all travel expense reports.
- Time entry.
- Transcribes legal documents, correspondence and reports from rough
draft, dictation, or transcription.
- Opens new files, requests conflict of interest checks with
appropriate department and maintains all client and general files.
- Keeps files current and filing up to date for each client/matter.
- Conducts periodic review for possible storage of older files;
prepares files to be closed.
Requirements:
- Ability to manage competing priorities, identify the order of work
to be completed and communicate work requirements to attorneys.
- Ability to prioritize workload in order to meet deadlines; must be
able to work effectively in deadline pressured situations.
- Must possess a high level of professionalism and interpersonal
skills so as to be able to work well with employees at all levels
within the organization and maintain all information in the
strictest of confidence. Required to use tact and diplomacy when
dealing with others.
- Must have ability to compose documents in the appropriate business
style using correct grammar and spelling; ability to communicate
clearly using proper grammar and diction over the telephone; ability
to proofread typed material for grammatical, typographical, or
spelling errors.
- Intensive document organization and preparation skills required.
- Excellent project management skills, organizational skills, and
ability to manage competing priorities.
- Minimum typing speed of 70 wpm.
We offer a competitive salary and comprehensive benefits.
Squire Patton Boggs is an Equal Opportunity employer. All
qualified applicants will receive consideration for employment
without regard to race, color, age, religion or creed, sex, national
origin, citizenship status, sexual orientation, gender identity,
disability, veteran status, or any other condition protected by
applicable law. This non-discrimination policy applies to all
aspects of employment.
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