Legal Support Coordinator - Consumer Litigation

Dykema Gossett PLLC, a leading national law firm, is recruiting for a Legal Support Coordinator – Consumer Litigation in our Chicago location.  The core duties and responsibilities of this position revolve around supporting others and delivering exceptional customer service.  Under the supervision of the Office Administrator, the Legal Support Coordinator is responsible for providing administrative support to meet the daily needs of the office location.  Responsibilities include coordinating national legal support team for the assigned products liability group practice.  The Legal Support Coordinator will assist with preparing, organizing and filing electronic and non-electronic court filings and other legal documents; assisting with data entry for new business intake (NBI), utilizing the NetDocs document management system for file and document storage; processing invoices/expense reports, providing clerical support to attorneys and other professional personnel.  Responsibilities can vary widely from day to day, and office needs may vary depending on location.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides day-to-day support to attorneys and legal support staff; primary duties include supporting the assigned products liability team and coordinating national discovery management.
• Assists with new business intake processes, saves client/attorney incoming emails and court notifications in NetDocs or similar document management systems; performs electronic filing, following court e-filing procedures and utilizing court web portals.
• Creates, types, modifies and saves correspondence, memoranda, notes, legal documents, etc., whether from drafts, originals or dictation.
• Copies and scans documents; and creates/updates binders.
• May assist with attorney time entry, travel and scheduling. Maintains list of all current billing numbers.
• As requested, may provide support for reception, the conference center and/or copy center, as duties/office needs can vary widely from day to day.
• Performs other administrative duties as assigned by firm management.

KNOWLEDGE , SKILLS AND ABILITIES REQUIRED:

• Two years of post-high school education and related work experience required; Associate’s Degree preferred; prior law firm/legal department experience is a plus.
• Excellent verbal and written communication skills, including data entry, proofreading, spelling, grammar and punctuation.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint); typing proficiency with +55 wpm preferred.
• Possesses a high level of organizational and project management skills.
• Self-motivated with ability to multi-task and work with minimal supervision.
• Exercises independent judgment in determining priority levels of all work assigned and assures assignments are completed in a timely manner.
• Demonstrates a high degree of professionalism and confidentiality regarding firm and client matters and protects sensitive information.
• Experience operating administrative office equipment (e.g., high-speed copier, scanner, fax machine).
• Ability to execute tasks in a client-centric manner and to work effectively and efficiently in a team setting and with a diverse group of people at all levels of the organization.
• Ability to take direction, receive and apply feedback, and communicate support needs.
• Ability to effectively follow procedures and manage competing priorities; demonstrate attention to detail, accuracy and excellent organizational skills.
• Ability to work independently with some level of autonomy, taking initiative to ensure performance aligns with the successful operations of the office.
• Ability to be flexible, work flexible hours when required, and respond quickly and calmly to urgent situations; occasionally working overtime, evening or weekend hours may be required.

WHY YOU SHOULD APPLY 

Dykema offers an excellent salary and benefit package, including transportation assistance.  Dykema provides a professional, diverse, and collaborative workplace where all employees can thrive.  Dykema has achieved, and continues to participate in, Mansfield Certification.  Our work environment is business casual. 

The salary range for this position is $45,000 - $50,000 in Chicago.  The offered salary will be determined by a variety of factors including, but not limited to, work location, individual skill set, previous/applicable experience, education, external market data and consideration of internal equity.

EEO STATEMENT 

It is the Firm’s policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual’s age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances.

Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved.

It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments, and training, to ensure that these activities are administered consistent with the Firm’s goal of furthering the principle of equal employment opportunity.

E-Verify

Dykema uses E-Verify in its hiring practices to achieve a lawful workforce.  E-Verify is a registered trademark of the U.S. Department of Homeland Security.