Legal Administrative Assistant - Commercial Litigation and Business

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli has a position available for an experienced full-time, in-office Legal Administrative Assistant in their Philadelphia office, supporting Commercial Litigation and Business practice attorneys. This is an in-office role.  Must be motivated, proactive and an extremely well-organized team player. Five- seven years’ experience or more required in a law firm setting.   

REQUIREMENTS

• Must possess 5-7 years of litigation and/or transactional experience in a law firm setting.
• Experience in State and Federal Court e-filing.
• Must have exceptional typing skills, produce documents quickly and accurately, multi-task with excellent attention to detail, and have outstanding verbal and written communication skills.
• Must understand legal terminology, procedures, and local and state court rules.
• Must have excellent working knowledge of MS Office Suite, including the expertise of MS Word, Excel, and PowerPoint, and Outlook.
• Experience in processing attorney expense reimbursements and vendor invoices using the Firm’s reimbursement software system.
• Must be able to work independently and in a team setting.
• Must be able to work in a fast-paced environment.
• Must be able to organize and manage files, open new matters as attorneys request, and maintain all relevant document inclusions for the files.
• Responsible for various administrative tasks including strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail.
• Manage calendars (using Microsoft Outlook) and travel schedules.
• Assist with billing projects and reviews.
• Other duties, as needed and assigned.

This is a great opportunity to work in a positive, collaborative environment where employees are valued and work is challenging.

Qualified candidates must possess strong initiative, as well as demonstrate an ability to anticipate needs and resolve issues/problems independently. Other essential requirements for this position include the ability to communicate effectively and professionally to develop rapport with co-workers as well as clients; maintain strong working relationships; handle confidential and sensitive information; and possess strong proofreading and typing skills. Working knowledge of iManage, Microsoft Office Suite, Microsoft Outlook, Chrome River, InTapp.

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Polsinelli PC is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.